When writing a letter, whether personal or professional, you might find yourself needing to add an afterthought. This is where “PS” comes in. Knowing how to write PS on a letter correctly can make your communication clearer and more effective. PS, short for “postscript,” is a way to include additional information after the main body of the letter. Although it was originally used in handwritten and typed letters, it is still widely used today, including in emails. Understanding how to format and use PS properly can enhance the clarity and impact of your message.
What Does PS Mean in a Letter?
PS stands for “postscript,” derived from the Latin phrase post scriptum, meaning “written after.” It is used to add extra information that was not included in the main letter. While the primary function of PS is to include additional notes, it is also an effective tool to reinforce key messages or add a personal touch to correspondence. How to write PS on a letter correctly depends on its context and the tone of your message.
How to Write PS Correctly in a Letter
If you are wondering how to write PS correctly, follow these simple steps:
Placement: PS is always added at the end of a letter, after the closing signature.
Formatting: Write “PS” followed by a colon (PS:) or leave a space (PS ).
Content: Keep it short and relevant to the letter’s content.
Punctuation: No extra punctuation is needed after “PS.”
Multiple PS Entries: If necessary, you can add “PPS” (post-postscript) for an additional note.
How to Write PS Properly in Formal Letters
Using PS in formal letters should be done sparingly. If it is necessary, ensure it remains professional:
Keep the tone consistent with the rest of the letter.
Use full sentences and proper grammar.
Avoid informal expressions or casual language.
Ensure that the PS reinforces, rather than contradicts, the letter’s main message.
How to Write PS in an Email
While PS was originally used in handwritten and typed letters, it is still useful in modern digital communication. How to write PS in an email follows the same principles as in a traditional letter:
Place it after the main body and closing signature.
Use it for emphasis or to add personal flair.
Ensure clarity and avoid redundancy.
Format it as “PS:” or “P.S.” (both are acceptable in digital communication).
How to Write PS in Email for Professional Communication
When writing a professional email, how to write PS in an email properly is important for maintaining credibility:
Avoid using PS for critical business details.
Use PS for friendly remarks, personal connections, or additional links.
Keep it brief and relevant.
Example: “Best regards,
John Doe
PS: Looking forward to discussing this further in our next meeting.”
How to Write PS for Graduate School Applications
If you are applying for graduate school, how to write PS for graduate school in an application letter requires careful consideration:
Avoid using PS for major application details; include essential information in the main body.
If used, it should add a compelling final thought.
Example: “PS: I am particularly excited about the research opportunities in your program, as they align perfectly with my academic interests.”
How to Write PS in a Letter for Personal Communication
In personal letters, PS can be used more freely:
Add humor, emotions, or casual remarks.
Reinforce important details in an engaging way.
Example: “PS: Don’t forget to bring the cookies for our picnic next weekend!”
How to Write PS in an Email for Marketing and Sales
PS is a powerful tool in marketing emails. How to write PS in email for marketing can make a significant impact:
Use PS to create urgency or highlight key offers.
Reinforce a call to action.
Example: “PS: This offer expires in 24 hours! Click here to get your discount now.”
Common Mistakes to Avoid When Writing PS
While using PS is simple, there are some common mistakes to avoid:
Overusing PS: Using PS too often can reduce its impact.
Including crucial information: Important details should be in the main letter.
Poor formatting: Keep it clear and professional.
Using informal language in formal settings: Ensure it matches the letter’s tone.
The Evolution of PS in Modern Communication
Although how to write PS on a letter originated in traditional correspondence, its use has evolved:
Still relevant in handwritten notes and formal letters.
Commonly used in digital communication, especially emails.
Utilized in marketing to drive engagement and conversions.
FAQs
1. What is the correct way to write PS in a letter?
PS is placed at the end of a letter, after the closing signature. It should be written as “PS:” or “P.S.” and should contain relevant additional information.
2. Can I use PS in professional emails?
Yes, PS can be used in professional emails, but it should be kept concise and relevant to maintain professionalism.
3. Is it appropriate to use PS in academic applications?
While not common, PS can be used in graduate school applications to add a final thought, but it should not contain essential details.
4. How do you format PS in an email?
In an email, PS should be placed after the signature and can be formatted as “PS:” or “P.S.” Both are acceptable.
5. What is the difference between PS and PPS?
PS stands for “postscript,” while PPS (post-postscript) is used if an additional note is needed after PS.
6. Is PS still relevant in modern communication?
Yes, PS remains useful in personal letters, emails, and marketing communication for emphasis and engagement.
Conclusion
Understanding how to write PS on a letter correctly can enhance your communication. Whether in formal letters, emails, personal notes, or marketing content, PS adds emphasis, personality, and impact. By using it strategically and correctly, you can make your messages more engaging and effective.
